Sustainable Event Management for Associations & NGOs (UK & International)

Compliant, inclusive, sustainable event management for associations and NGOs across the UK and internationally.

Conferences, seminars, formal dinners, and hybrid events—planned and delivered with clear timelines, vetted suppliers, and practical documentation.

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Built for association and NGO events

Initial consultation to confirm goals, timelines, budget and reporting requirements

Who it’s for

Support for membership bodies and mission-driven organisations delivering:

Annual conferences and member summits
Seminars, training days, and stakeholder meetings
Formal dinners and receptions
Hybrid and virtual events (for distributed audiences)

What’s included

A professional delivery model designed to reduce risk and protect your reputation:

Clear planning and accountability from day one
Vetted suppliers and reliable logistics
Inclusive delivery (dietary, cultural, and accessibility requirements)
Sustainability embedded into decisions—not added at the end
Practical documentation to support internal governance and external stakeholders

Delivery approach

Discovery call: objectives, audience, constraints, and success measures
Plan and budget: timeline, run-of-show, supplier plan, and risk controls
Venue and suppliers: sourcing, comparisons, negotiations, and coordination
Delivery: on-site management, speaker/AV coordination, and troubleshooting
Post-event wrap: debrief and documentation (including sustainability/impact reporting where required)

Services for NGOs & Associations

Choose full-service delivery or targeted support:

Corporate event production and management
Venue sourcing and liaison
Supplier coordination (ethical and sustainable options)
Hybrid and virtual event management
Event sustainability reporting and compliance
ISO 20121 readiness (event sustainability management)
Legacy and impact reporting

Request an initial discussion to confirm the best approach for your event.

Sustainability without greenwashing

Sustainability is built into your event plan through realistic, measurable actions—aligned with your resources, audience needs, and stakeholder expectations.

Focus on decisions that make a genuine difference (venue and travel strategy, catering choices, materials, waste prevention and supplier standards), with outcomes documented clearly.

Questions often asked

Do you support events outside the UK?

Yes. Events delivered across the UK, with international programme support where required.

Do you offer charity/NGO pricing?
Yes. 15–20% discount for registered charities (subject to scope and dates).

Can you manage hybrid or virtual events for distributed members?
Yes. Hybrid and virtual delivery supported (including Google Meet and Zoom), coordinating the in-person and online experience end-to-end.

How do you handle accessibility and inclusive requirements?
Inclusive planning across venues, catering, communications, and on-the-day delivery, including halal, kosher, vegetarian/vegan, allergen-friendly requirements, and cultural considerations.

Can you help with sustainability reporting?
Sustainability and impact documentation tailored to internal governance and external stakeholders.

How far in advance should we start planning?
Depends on size and complexity. Share the date and format to confirm a realistic timeline.

Why Green Planify

Compliance-first approach: risk-managed planning and reliable delivery
Award-winning sustainability: recognised with the Blue Award for our #NetZero commitment and ethical event practices
International experience: Conferences, seminars, and formal events delivered across the UK, Europe, Africa, and the Americas.